JOB PURPOSE: Based on level of incumbent (I or II), develop and administer service agreements, small works, materials/equipment, and public works bids. Level II incumbents negotiate and admCinister moderately complex and diversified contracts and requests for proposals. Act as a District agent to obtain materials, goods, and services in a cost-effective manner and in compliance with applicable laws and/or District policies. Determine appropriate procurement methods and procedures. Administer routine bid development, evaluation, and awards. Level II incumbents monitor and coordinate formal bid development, evaluation and awards. Provide input and assist, or individually resolve, contract disputes and other issues. Monitor contract closeout. Suggest development, and/or implementation, for process improvements. Level II inclumbents perform peer review of contract documents.
JOB FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function of the job satisfactorily. Essential functions are those activities that, if not performed, would significantly and fundamentally alter the position.
# EF Job Functions 1. EF Utilizing District boilerplate documents, develop routine to moderately complex service agreements, material/equipment bids, small works bid documents and public works/labor and materials bid and/or contract documents. Level II incumbents draft resolutions for Board actions related to contract award and administrative actions.
EF Administer routine to moderately complex service agreements, material/equipment bids, small works, and public works bids/contracts from initiation to closeout. Monitor contracts to determine necessity for changes and to ensure contracts comply with legal, internal and departmental policies, procedures, and District delegation. Identify issues, recommend solutions and escalate to management.
EF Participate in contract negotiations of varying complexity. Level II incumbents develop and administer requests for proposals including leading or advising customers in appropriate content and process for solicitation, evaluation and award.
EF Suggest and implement process improvements and innovative ideas designed to improve service, control costs or achieve other District goals. Participate in revision to and/or implementation of contract processes & procedures, standards, boilerplates, information systems and decision support tools, incorporating requirements of keys stakeholders. Participate on cross functional teams.
EF Review purchase orders for compliance with internal policies and procedures and take action to resolve, as needed. Assist Purchasing Agents with routine procurement activities. Level II incumbents perform peer reviews and provide input to final products, and also lead contract negotiations of moderate complexity.
EF Ongoing Train lower level purchasing staff, as needed.
EF Ongoing Develop and maintain effective relationships with other Public Utility Districts (PUD's), District contractors, and internal customers.
QUALIFICATIONS: The qualifications listed below are representative of those required, but reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Post-Secondary Education: Bachelor's degree (B.S./B.A.) in Business Administration, Supply Chain or related field, or equivalent combination of education and experience. Certifications such as Universal Public Purchasing Certification Council (UPPCC), Certified Professional Purchasing Manager (CPPM) or Certified Public Procurement Officer (CPPO), Institute for Supply Management (ISM), and/or Certified Purchasing Manager(CPM)/ Accredited Purchasing Practitioner (APP) are preferred.
Experience: Requires at least two (2) years' (full time or equivalent) experience administering contracts, agreements or bids, or closely related purchasing experience, preferably in a public procurement environment. Level II incumbents are required to have at least four (4) years' experience which should include examples of contract or agreement administration, bid preparation, and leading contract negotiations.
Additional Salary Information: The position will be filled at level I or II (based on qualifications, skills and abilities); in addition to a competitive salary range of $60,720 to 86,900, Chelan PUD employees also enjoy outstanding benefits which include the option of a zero cost medical plan (medical, dental and vision for all eligible dependents), short and long-term disability, Washington State Public Employee's Retirement System, Deferred Compensation (with company matching funds up to 5%), 11 holidays and initial personal leave accrual at 21 days per year.